Management must take the initiative to plan how the conference will go. The top objective is to develop a plan that is as clear as you can on how the conference will benefit the business. When it’s feasible, focus on the departments that aren’t operating at their best. Send an email to every employee describing the conference and outlining some of the goals the company hopes to achieve through its activities.
Determination, unity, and agreement among all personnel, as well as the Board of Directors’ sound guidance.
It can be a good idea to invite outside speaker to our conference so Ecobuild we invite them, but if the objective is to increase inclusivity and business performance, it might be preferable to have an executive or management speak. Although a keynote speech is not required, it is a fantastic opportunity to bring everyone together and truly drive home the conference’s objectives so that there is no ambiguity on what to expect and how each employee may benefit from the day’s events.
A conference needs to account for every human need, much like any other sizable gathering, including one at a sporting event. Make sure there is five to ten square feet of space per person, enough for each person to have elbow room and comfortable seating. Provide ample time for staff to leave the workplace and fetch their own lunch (more than the typical lunch hour) or have lunch supplied. Also, make sure there are no issues with the restrooms.
FOLLOW-UP with Ecobuild
The aftermath of a conference can be just as important as the actual events. Archive a video recording of the most important presentations and speakers so that any employee can go back and look up the day’s events. Circulate a memo thanking everyone for their time and interest, identifying anything important that may have passed over without much attention, and take suggestions about future events.
- Every success is created, every difficulty is overcome
- Partner and share with the community through many meaningful activities.
- It is not only a workplace, a second home, but it is also the “heart” of the elite
The ideal team size would be three or four individuals. That’s because problems frequently develop when an organization receives too many applications for membership. If there are too many competing viewpoints, preparations may take longer than expected and the conference’s main theme may get muddled. The outcome will be so general that no one will be bothered by it and no one will be excited by it.
Important to involve the board with the organisation of the event from the start
Makes sense filling those three main roles with more people. Provided that the event will have multiple stages focusing on different topics and/or a few hundred or more attendees. In such occasion, it would be wise dividing people into senior and junior roles. The seniors would then participate the bigger meetings, while juniors would be focusing on fulfilling their particular tasks
